Freedom of Information
The Freedom of Information (FOI) Act 2000 gives the public a general right to access recorded information held by public authorities including Further Education Colleges.
The Act promotes greater openness and accountability across the public sector, therefore facilitating a better understanding of how public bodies carry out their business, why they make the decisions they do and how they spend public money.
All institutions are required to issue a publication scheme. Also, the Environmental Information Regulations 2004 allow wider public access to environmental information held by the College.
Guide to Information available under Model Publication Scheme (Freedom of Information Act)
In accordance with the Freedom of Information Act (FOI) the College has adopted the new Model Publication Scheme without modification. This guide has been prepared on the Definition Document for Colleges of Further Education and supports the legal commitment for the College to provide as much information as possible on a routine basis.
1. Who We Are and What We Do
1.1. Legal Framework
The Corporation was established under the Further and Higher Education Act 1992 for the purpose of conducting Halesowen College. The College is an exempt charity for the purposes of the Charities Act 1993.
The Corporation was incorporated as Halesowen College.
The College mission as approved by its members is:
To be the leading choice for post 16 Education and Training
|Instrument and Articles||Request paper copy|
|Standing Orders||Request paper copy|
|Financial Memorandum Part A||Request paper copy|
1.2. How the College is Organised
The Interim College Principal and Chief Executive is Joanne Williams.
The College has a board of governors. Members serving on the Corporation during the year are as follows:
- Ian Jewkes, Chair of Corporation
- Helen Jones, Vice Chair of Corporation
- Joanne Williams, Interim Principal
- Jane Chan
- Karen Cocker
- Geoffrey Elliott
- Jamie Fox
- Mark Johnson
- Allison Matthews, Staff Governor
- Peter Mitchell
- Harvey Owen
- Monika Zilionyte, Student Governor
Current determination: 12 members including one staff, one student and the Principal
1.3. Information Relating to Organisations the College Works in Partnership with and any Companies Wholly Owned
Halesowen College has one wholly owned company; Halesowen College Enterprises Limited.
|Halesowen College Enterprises Directors Report and Financial Statements||Request paper copy|
|Halesowen College Enterprises Business Plan||Request paper copy|
Professional Advisors to the College are
Financial Statements and Regularity Auditors
St Philips Point
125 Colmore Row
Business Support Centre
53-55 Gosport Business Centre
1 Colmore Circus
Halesowen College is a member of the Halesowen Education Trust.
1.4. Location and Contact Details
Any request for information under the FOI Act should be forwarded to:
Telephone: 0121 602 7634
Other contact information can be found here
1.5. Student Activities
Halesowen College Student Union is an independent body.
|Student Union Accounts and Budget||Request paper copy|
|Student Union Constitution||Request paper copy|
2. What We Spend and How We Spend it
2.1. Funding Income
Information on the sources of funding and income such as grants, tuition fees and investment income can be found in the following documents:
|Revenue Budget||Request paper copy|
|Capital Programme||Request paper copy|
|Tuition Fee Policy||Request paper copy|
|Treasury Management Policy||Request paper copy|
2.2. Budgetary and Accounts Information
Information on where money is being spent or has been planned can be found on the following documents.
|Financial Plan and Associated Commentary||Request paper copy|
|Annual Members Report and Financial Statements||Website - Guides & Policies|
2.3. Financial Audit Reports
Halesowen College engages professional auditors (ref 1.3)
Annually Internal Audit issue their overall opinion on the systems of internal control by the use of an annual report. External Audit issue a management letter for their work on regularity and the financial statements, again noting any weaknesses in the control environment.
2.4. Financial Regulations and Procedures
|Halesowen College Financial Regulations||Request paper copy|
|Halesowen College Standing Orders Relating to Contracts||Request paper copy|
|Halesowen College Enterprises Financial Regulations||Request paper copy|
|Halesowen College Enterprises Standing Orders Relating to Contracts||Request paper copy|
|Anti-Fraud Policy||Request paper copy|
|Whistleblowing Policy||Request paper copy|
|Anti-Bribery Policy||Request paper copy|
|Anti-Money Laundering Policy||Request paper copy|
2.5. Staff Pay and Grading Structures
Details of the College pay budget and/or levels of expenditure on pay can be found in Section 2.2 as part of the Annual Members Report and Financial Statements (see note 7) or the Revenue Budget (section 2.1).
Details of senior postholders remuneration can also be found in the Annual Members Report and Financial Statements (see note 8).
Individual salaries are confidential and are not disclosed under FOI.
Staff allowances and expenses are paid in accordance with HMRC guidance and in accordance with College policy (this includes governors allowances).
|Expense and Benefits Policy||Request paper copy|
2.6. Register of Suppliers and Procurement and Tender Procedures
The overarching framework is detailed in Standing Orders Relating to Contracts, see section 2.4.
|Procurement Policy||Request paper copy|
|Value for Money Policy||Request paper copy|
|Value for Money Annual Report||Request paper copy|
|Room Hire Policy||Request paper copy|
Note, the Value for Money Annual Report includes tender activity.
Contracts with suppliers may be commercially sensitive and are not part of this guide.
Standard terms and conditions of trade are part of the Standing Orders Relating to Contracts (ref section 2.4).
3. How We Make Decisions
Corporation minutes are available on the College website under Corporation and Governance.
Minutes of the College Senior Management Team may also be requested.
4. Our Policies and Procedures
4.1. Policies and Procedures for Conducting College Business
|Strategic Plan||Website - Guides & Policies|
|Annual Plan||Website - Policies & Guides|
|Annual Report||Website - Policies & Guides|
|Risk Policy||Request paper copy|
|Complaints Policy||Website - Policies & Guides|
4.2. Policies and Procedures relating to Academic Services
|Full-Time Admissions Policy||Request paper copy|
|A and AS Level Coursework and Portfolio Policy||Request paper copy|
|A Level and GCSE Assessment Policy||Request paper copy|
|Curriculum Policy||Request paper copy|
|Examinations and Awards Policy||Request paper copy|
|Internal Verification and Moderation Policy||Request paper copy|
|Functional Skills Policy||Request paper copy|
|Learning Support Policy||Request paper copy|
|Quality Assurance Policy||Request paper copy|
|Student Appeals Policy||Request paper copy|
|Value Added Policy||Request paper copy|
4.3. Policies and Procedures relating to Student Services
|Attendance and Punctuality Policy||Website - Policies & Guides|
|Career Education and Guidance Policy||Website - Policies & Guides|
|Child Protection and Safeguarding Policy and Procedures||Website - Policies & Guides|
|Code of Conduct and Student Discipline||Website - Policies & Guides|
|Confidential Personal Counselling Policy||Request paper copy|
|Guidance Policy - Substance Misuse Guidelines||Request paper copy|
|Bursary Fund Policy 16-19||Request paper copy|
|Discretionary Learner Support Fund Policy 19+||Request paper copy|
|Discretionary Learner Support Fund Policy 24+||Request paper copy|
|Nursery Policy||Request paper copy|
4.4. Policies and Procedures relating to Human Resources
|Adoption Leave and Pay Policy||Request paper copy|
|Capability Handling Policy||Request paper copy|
|Disciplinary Procedure||Request paper copy|
|Grievance Procedure||Request paper copy|
|Maternity Policy||Request paper copy|
|Parental Leave||Request paper copy|
|Sickness Absence, Monitoring and Control Procedure||Request paper copy|
|Harassment Policy||Request paper copy|
4.5. Policies and Procedures relating to Recruitment
|Probationary Period Policy||Request paper copy|
|Recruitment of Ex-Offenders Policy||Request paper copy|
4.6. Code of Conduct
|Staff Code of Conduct||Request paper copy|
4.7 Equality and Diversity
The College has a Single Equality Scheme which is published on the College website together with the Equality and Diversity Annual Report.
4.8. Health and Safety and Estates Management
|Environmental Strategy||Request paper copy|
|Health and Safety Policy||Request paper copy|
|Investment and Property Strategy||Request paper copy|
4.9. Complaints Policies and Procedures
The College has a Complaints Policy (ref 4.1)
4.10. Records Management and Personal Data Policies
|Freedom of Information Policy||Available on this page|
|Data Protection Policy||Request paper copy|
|Retention of Documents||Request paper copy|
4.11. Charging Regimes and Policies
The College has a Tuition Fee Policy (ref 2.1). Other documents include:
|Economic Activities Guidelines and Rules||Request paper copy|
|Policy on Charging Students||Request paper copy|
|Refund Policy and Procedures||Request paper copy|
The charging regime between Halesowen College and Halesowen College Enterprises Ltd is defined in the following documents:
|Recharge Methodology||Request paper copy|
|Memorandum of Understanding||Request paper copy|
4.12. Lists and Registers (including asset registers)
Details of College fixed assets can be found as part of the Annual Members Report and Financial Statements (ref 2.2)
The College does not publish all details from the asset register.
Register of interest and gifts and hospitality may be requested from the Principal’s office for staff and the Clerk to the Corporation for the governors.
4.13. Disclosure Logs
The College has a form which is completed following a FOI request. These may be viewed provided that Data Protection legislation is observed and they are not commercially sensitive/subject to any other exemption.
Note: A full list of all College policies may be requested and/or a copy of a policy not listed above (outside the scope of this guide). The College believes it to be too onerous to provide a hard copy of all policies.
5. The Services We Offer
5.1. Halesowen College offers a broad curriculum and extensive opportunities for students
Information about College Open Events, transport to College and College life in general can be found on the College website.
Halesowen College also works in partnership with local schools and universities. Much information can be found by visiting the website.
The College has excellent links with employers and the local community; please see news items on the website.